Terms & Conditions

 

  • Payments are made as a team.

    Payment plans available for those in need (I know it's not easy times)- email nfnfadventures@gmail.com.

    If you wish to cancel your entry, email the event organizer directly nfnfadventures@gmail.com. We will assist as much as possible to fill your entry.

    Upon entry, full payment for the team is required within 7 days.

    In the case of early bird entry, payment needs to be made by the date of the early bird closing.

    If a team is forced to cancel 4 months before the race start an 80% (20% Admin fee is charged) refund will be made.

    If a team is forced to cancel 3 months before the race a 60% refund will be made.

    If a cancellation is made after 3 months before, the organizer will do all they can to assist in filling the spot, but no refund will be possible.

    Entire team entries can be sold and transferred to other people but an admin fee will be charged.

    Entries can be transferred to certain future events but to the value of 70% of the original amount.

    If the event, or any part thereof, is canceled, postponed, shortened, or modified in any way, or if any of the amenities, goods, or services in relation to the event are no longer provided, whether due to force majeure, legal restrictions, disputes, safety reasons, failure by service providers to perform, or any other reason or cause, the entry fees and all other fees paid will not be refundable.

    Any questions, feel free to email nfnfadventures@gmail.com.

  • All team members must be competent in all the traditional Adventure Racing disciplines and any additional disciplines specified by the race organizer. The team must be able to complete the event without any assistance from any person other than their own team members.

    Teams must be capable of navigating by compass and map during the day and night. This includes all aspects of map reading - map orientation, identifying all map features, taking a bearing between two points on a map, and understanding the impact of magnetic declination.

    Every team member must be capable of swimming.

    Every team member must be able to attach their own harness and descending device to a fixed rope and complete the descent safely and with control.

    Mountain and wilderness competency is essential, teams (at least two members) must have sufficient experience in mountains or wild areas that bring similar risks and/or hazards.

    The team needs to guide themselves through remote and often unforgiving places. Comprehensive event safety is in place but the team acknowledges they are their first line of safety.

    Team members must know what they will do in the event of an emergency, and be able to explain this in-depth if required.

  • INDEMNITY, ASSUMPTION OF RISK & COMPETENCY DECLARATION

    By entering and participating in this event, I acknowledge, understand, and agree to the following:

    1. Assumption of Risk

    I voluntarily undertake to participate in and attend this event entirely at my own risk.

    I understand and acknowledge that this event takes place in remote, mountainous, rugged, and potentially hazardous environments and that participation constitutes a dangerous activity involving inherent risks that cannot be entirely eliminated.

    Such risks include, but are not limited to:

    • Physical injury;

    • Permanent disability;

    • Mental injury or trauma;

    • Paralysis;

    • Illness;

    • Exposure to extreme weather conditions;

    • Equipment failure;

    • Encounters with wildlife;

    • River crossings, cliffs, steep terrain, and other natural hazards;

    • Delayed rescue or medical assistance;

    • Death.

    I fully understand these risks and voluntarily accept them.

    2. Release and Indemnity

    I agree that I shall have no claim whatsoever against the event organisers, NFNF Adventures (Pty) Ltd & The Cogmans Trail Run, its directors, employees, contractors, volunteers, marshals, officials, assistants, helpers, agents, sponsors, landowners, venue owners, municipalities, local authorities, emergency service providers, medical personnel, partners, or any person acting on their behalf, for any loss, damage, injury, illness, disability, death, expense, or liability of whatsoever nature.

    This applies to any loss or damage arising directly or indirectly from my participation in the event, including travel to and from the event, attendance at any associated function or ceremony, and all event-related activities.

    I expressly waive and abandon any claim that I may have against the aforementioned parties, regardless of how such loss, damage, injury, illness, disability, or death may arise and whether caused directly or indirectly by negligence, to the fullest extent permitted by law.

    I further agree to indemnify and hold harmless all of the aforementioned parties against any claims brought by myself, my estate, dependants, family members, heirs, representatives, or any third party arising from my participation in the event.

    3. Medical Fitness & Self-Responsibility

    I declare that I am physically, mentally, and medically fit to participate.

    I understand that I am responsible for my own safety and decision-making at all times.

    I acknowledge that I am the first line of safety for myself and my teammates.

    I understand that rescue or emergency assistance may be delayed or unavailable due to circumstances including, but not limited to:

    • Darkness;

    • Severe weather;

    • Terrain difficulties;

    • Equipment failure;

    • Simultaneous incidents elsewhere on the course;

    • Limited communication coverage.

    If at any point I believe that a route, obstacle, activity, or situation presents a level of risk beyond my capabilities or comfort level, I accept that it is my responsibility to avoid that hazard, select an alternative route where permitted, seek assistance, or withdraw from the event.

    I agree to continuously assess risk, use common sense, and make responsible decisions throughout the event.

    4. Competency Declaration

    I declare that I possess the knowledge, experience, judgment, survival skills, and competency required to safely participate in the event.

    I confirm that I have adequate clothing, equipment, nutrition, and safety gear required for the event.

    I further confirm that:

    • I am competent in the disciplines required by the event.

    • I am capable of navigating using map and compass.

    • I understand map orientation, bearings, terrain interpretation, and navigation principles.

    • I understand the impact of magnetic declination.

    • I am capable of travelling safely during both day and night.

    • I am capable of swimming.

    • I am capable of operating any mandatory safety equipment required by the event.

    • I possess sufficient mountain, wilderness, and remote-area experience to safely participate.

    I understand that event organisers may require evidence of competency and may remove participants who, in their opinion, present a danger to themselves or others.

    5. Team Responsibility

    Where participation occurs as part of a team, I acknowledge that:

    • My team must be capable of completing the event without outside assistance.

    • Team members are responsible for one another's welfare and safety.

    • We understand and accept that we are collectively our own first line of safety.

    • We have discussed and understand emergency procedures and what actions will be taken in the event of an incident.

    6. Minor Participants

    Where this form is signed by a parent or legal guardian on behalf of a minor, I consent to the minor's participation and agree that the minor shall be bound by the terms of this indemnity.

    I further indemnify the organisers and all parties listed herein to the extent that the minor may not legally be capable of waiving such rights personally.

    7. Communications

    By entering the event, I consent to receiving email and SMS communications from the event organiser, Entry Ninja, and event partners where necessary for event administration, safety updates, logistical information, and event-related communications.

    8. Rules

    I agree to participate subject to all event rules, regulations, safety requirements, environmental requirements, and instructions issued by event officials.

    I understand that failure to comply may result in penalties, disqualification, or removal from the event.

    9. Declaration

    I confirm that I have carefully read and understood this indemnity, assumption of risk, and competency declaration.

    I acknowledge that by agreeing to these terms, I voluntarily waive certain legal rights and assume full responsibility for all risks associated with participation in this event.